Information and Resources for Current Students

What you need to do if you . . .

Want to rotate in a lab

Complete the Rotation Advisor Agreement and submit it to the Chicago or Evanston NUIN office.

Want to join a lab

Before you can formally join a lab it is necessary that the lab PI, the PI’s Department Chair, and you sign the Thesis Advisor Agreement. By establishing that the Chair will serve as guarantor of your funding should your advisor run into funding difficulties, this agreement insures that as long as you remain a PhD student in good standing, your funding is guaranteed.

In order for this system to work properly, Chairs need to make responsible assessments of the current and future ability of labs to support students, and on certain occasions a Department Chair might decline to sign the agreement form. In that case the NUIN student is not permitted to join the lab. While this might be disappointing to both student and PI, the scenario where a PhD student is in a lab that loses funding is a far worse alternative.

Completed Thesis Advisor Agreement Forms should be submitted to the Chicago or Evanston NUIN office.

Are ready to take your Qualifying Exam and defend your Thesis Proposal

A short time before your exam you need to complete the online PhD Prospectus form accessible via your Caesar/GSTS account. Complete the information about Committee Members, and print the form, then submit electronically. (If you Submit before printing, you may not be able to view it again.)

Bring the printed form to your exam, and afterward have your committee members sign next to their name to indicate a “Pass”. Bring the signed form to the NUIN Assistant Director who will enter your “Pass” into GSTS.

Are ready for your Thesis Exam

Your thesis exam includes a private defense with your Thesis Committee and a public Thesis Seminar. You should arrange your private defense yourself. For help planning and announcing your public seminar, work with the NUIN Office to create a flyer and email announcement, and to schedule a room and time. Your public seminar should be planned in advance, but should not be advertised until after you pass your private defense. As such, the public seminar should follow the private defense by at least one week.

Before your private exam, you must complete the online PhD Final Exam form accessible via your Caesar/GSTS account. Complete the information about Committee Members and date of defense, print the form, and then submit electronically. (If you Submit before printing, you may not be able to view it again.)

Bring the printed form to your exam. Afterward have your committee members sign next to their name and indicate they approve of your “Pass”. Bring the signed form to the NUIN Assistant Director who will enter your “Pass” into Caesar/GSTS.

Online submission of your PhD Final Exam form serves as notice to TGS of your status, and initiates some processes on their end. Be aware that TGS has specific requirements governing thesis submission and graduation. All TGS requirements must be satisfied before the PhD is conferred.